To initiate the process of obtaining a lease or easement, the applicant must submit a cover letter describing the proposed use and a detailed map showing the dimensions of the proposed lease/easement area to the Real Estate Development Department. The applicant is strongly encouraged to include any legal descriptions, site photos, and plat maps to ensure timely processing of the application. If the application is incomplete or does not have a railroad milepost, the application will be immediately rejected.

In some cases, the applicant will be required to reimburse railroad for the cost of Engineering Design Review Fees.

Upon receipt of these materials, the Real Estate team coordinates through multiple departments to secure approval.  The approval process may take several months; a full and detailed submission of the cover letter, application, and associated fees is a key step to ensure timely processing. Application for a Lease or Easement does not guarantee approval.

If your use is approved, the Agreement will be forwarded to the applicant for signature. The Agreement will outline the terms and conditions of the occupancy as well as any insurance requirements.  In the event there will be construction activity related to the occupancy, Railroad Protective Insurance may also be required. The Agreement executed on behalf of the Applicant should be returned to the Amtrak offices including the first-year rental payment and relevant proof of insurance. Once in receipt of these materials, execution of the Agreement on behalf of the railroad will be arranged.